NEtworking community faqs
What is the Networking Community?
All attendees who have opted-in to the networking community will be visible in the Attendee Directory within the Networking Community. All those who have opted-in will be able to request, book, accept and decline meetings ahead of the event through our Networking Community. The Networking Community will open about one month prior to the event.
Here's a helpful how-to guide in PDF form or here is a video tutorial if you prefer.
What is Huddle Table Networking?
Huddle Table Networking is dedicated time for on-site meetings between our advertisers, publishers, and agencies. We will have dedicated space on-site for pre-booked meetings. The area will host 50+ tables with 4 chairs per table and will be open from 11 am - 5 pm on Monday, and 8 am to 5 pm on Tuesday and Wednesday. You will be able to book in 15- or 30-minute length meetings.
How do I schedule meetings and access the Attendee Directory & Networking Community?
You will schedule meetings through our Networking Community which will launch about one month ahead of the event. Once the community has launched, instructions will be sent to all registered event attendees and be available on the website.
Networking Community Details
All attendees who have opted-in to the networking community will be visible in the Attendee Directory within the Networking Community. All those who have opted-in will be able to request, book, accept and decline meetings ahead of the event through our Networking Community. The Networking Community will open about one month prior to the event.
Click here to login to your profile, you can see if you opted-in to the networking community and update your response.
Selecting Sessions
Please note that any sessions you have selected from the Agenda will block your meeting calendar. You can view and select which sessions you would like to attend by modifying your registration and selecting agenda. Add or remove sessions. When you are finished, hit continue to save the changes.
Blocking Your Calendar
You can also block your calendar for any duration you wish by blocking in 15-minute increments. You can do this from the from the My Schedule page and selecting the ‘Mark Myself Unavailable’ button.
How to View Attendee Directory and Book Meetings
Head over to the attendee directory to start booking meetings. To schedule a meeting, you will want to first decide who you would like to meet with. You can sort and search by name, company or registrant type. Once you have found the person(s), click ‘request meeting.’ Only times when you are all available will appear. You will be able to book the meeting at one of our tables or you can specify a location of your choice. If no huddle table is listed, this means they are fully booked at that time. You will be able to select a meeting point. You will meet the other attendee at the sign and go somewhere nearby to host your meeting. If you are choosing a location of your choice, write the location into the meeting request.
Accepting or Decline Meeting Requests
You are double bookable until you accept a meeting time. Please be sure to accept or decline all meetings ASAP as to not block tables and keep your calendar clean.
You will receive an invitation via email directing you to accept or decline the meeting online. You can also see the pending meetings if you go to ‘My Schedule’ from the hub. If someone sends you a meeting time that will not work for you, or has a conflict. You can decline the meeting and send a message saying something like “I will send you a meeting request for a different time. “
Accepting Meeting Requests with a Message
If you accept the meeting, you will be able to write a message in response to the invitation. Any message sent in response to a meeting invitation will only be delivered via email. We recommend sending a 1:1 message to the meeting organiser with any details that can help identify you on the day such as your mobile phone number, what you will be wearing, etc.
Adding Additional Participants After Scheduling
To add a new participant, click into the meeting and then select ‘Update Meeting.’ When adding a new participant to a pre-scheduled meeting, the original meeting time will change if the new participant is not available at that time. New available meeting times will show to reflect all attendee’s schedules. You can then send a new date/time that works for all participants. To keep the original meeting time, regardless of the new person being available, select “Optional Participant” and then you will be able to move the date, time and location back to the original.
Uploading Your Photo
We recommend uploading a profile photo during registration so you are easily identified on-site. To do this scroll down to the bottom of the page, or click here to modify your registration, select Registrant Information up top, scroll to the bottom of the page. Upload your desired profile photo.
Sending 1:1 Messages and General Discussion Board
To enable 1:1 messaging, you must visit the chat page. Once you have visited the page while logged in, you will be able to send and receive direct messages and group chats.
To broadcast a message to all other attendees or to send a direct message, go to the 1:1 Messaging page. Any message sent in Group Chat is visible to ALL attendees. To send a direct chat, go to Direct Chat and click 'Start a new conversation' or reply to any outstanding messages.
If you have a new direct chat, there will be a number in red. You will not receive an email alert so be sure to check back on this page.
Opting-in into the Networking Community
During registration there is a checkbox to opt-in to the Networking Community. If you accidentally, selected yes or no, you can easily modify your selection by visiting this page, or on the first page of modify registration.