Back to Mobile Hub

What is the Networking Community?

All attendees who have opted-in to the networking community will be visible in the Attendee Directory within the Networking Community. All those who have opted-in will be able to request, book, accept and decline meetings ahead of the event through our Networking Community. The Networking Community will open about one month prior to the event. 

Here's a helpful step-by-step guide to how to get started and use the networking community, or watch a recording of our live webinar tutorial, and view the PPT slides. 

What is Huddle Table Networking? 

Huddle Table Networking is dedicated time for on-site meetings between our advertisers, publishers, and agencies. We will have dedicated space on-site for pre-booked meetings. There will be three areas with bookable tables. The meetings can be scheduled from 10:45 am - 4 pm and in 15- or 30-minute length meetings.

How do I schedule meetings and access the Attendee Directory & Networking Community?

You will schedule meetings through our Networking Community which will launch about one month ahead of the event. Once the community has launched, instructions will be sent to all registered event attendees and be available on the website.

Networking Community Details

All attendees who have opted-in to the networking community will be visible in the Attendee Directory within the Networking Community. All those who have opted-in will be able to request, book, accept and decline meetings ahead of the event through our Networking Community. The Networking Community will open about one month prior to the event. 

Click here to see if you opted-in to the networking community and update your response.

Selecting Sessions

Please note that any sessions you have selected from the Agenda will block your meeting calendar. You can view and select which sessions you would like to attend by modifying your registration and selecting agenda. Add or remove sessions. When you are finished, hit continue to save the changes.

Blocking Your Calendar 

You can also block your calendar for any duration you wish by blocking in 15-minute increments.  You can do this from the from selecting the ‘Block My Calendar’ button on any page or click here.

How to View Attendee Directory and Book Meetings 

Head over to the attendee directory  to start booking meetings. To schedule a meeting, you will want to first decide who you would like to meet with. You can sort and search by name, company or registrant type. Once you have found the person(s), click ‘request meeting.’ Only times when you are all available will appear.

Meeting Type

For general attendees, you will be able to select 15-minute or 30-minute meeting increments from the dropdown based on the desired meeting duration.
For sponsors with reserved meeting space, you will select your company name as the meeting type. 

Meeting Locations

Select a Huddle Table (one meeting per time slot), Meeting Points (unlimited meetings), or a location of your choice. If no Huddle Table is listed, this means none are available at that time. You will be always be able to select a Meeting Point or your own location. A Meeting Point is a place in the venue in which you will meet the other attendee and go somewhere nearby to speak. You may want to include your phone number to easily find one another on-site.

Sponsored Meeting Locations

When attempting to book a meeting at your company's reserved meeting space you must select your company's name as the meeting type (ie. Rakuten Advertising Team Members) as the meeting type. Then when you go to Location your sponsored space will appear if you are reserving within the bookable hours (10:45 - 4 pm for huddle tables).

Here's a helpful step-by-step guide for sponsored meeting locations.

Accepting or Decline Meeting Requests

You will receive an invitation via email directing you to accept or decline the meeting online. Your calendar will be blocked at the time of the pending meeting until you respond. To see all pending meetings, go to ‘My Schedule’ from the hub. 

If you have to decline a meeting because of the timing,  send a message saying something like “I will send you a meeting request for a different time“ and send a meeting request. 

Accepting Meeting Requests with a Message

If you accept the meeting, you will be able to write a message in response to the invitation. Any message sent in response to a meeting invitation will only be delivered via email. We recommend sending a 1:1 message to the meeting organiser with any details that can help identify you on the day such as your mobile phone number, what you will be wearing, etc. 

Adding Additional Participants After Scheduling

To add a new participant, click into the meeting and then select ‘Update Meeting.’ When adding a new participant to a pre-scheduled meeting, the original meeting time will change if the new participant is not available at that time. New available meeting times will show to reflect all attendee’s schedules. You can then send a new date/time that works for all participants. To keep the original meeting time, regardless of the new person being available, select “Optional Participant” and then you will be able to move the date, time and location back to the original.

Uploading Your Photo 

We recommend uploading a profile photo during registration so you are easily identified on-site. You can do so here or in modify registration. 

Sending 1:1 Messages and General Discussion Board 

To enable 1:1 messaging, you must visit the chat page logged in. Once you have visited the page, you will be able to send and receive direct messages and group chats.

To broadcast a message to all other attendees or to send a direct message, go to the 1:1 Messaging page. Any message sent in Group Chat is visible to ALL attendees. To send a direct chat, go to Direct Chat and click 'Start a new conversation' or reply to any outstanding messages. 

If you have a new direct chat, there will be a number in red. You will not receive an email alert so be sure to check back on this page.

Opting-in into the Networking Community

During registration there is a checkbox to opt-in to the Networking Community. If you accidentally, selected yes or no, you can easily modify your selection by visiting this page, or on the first page of modify registration.